JSA Initiatives Fund Program - FY2014 Call for Proposals

Proposals Due December 23, 2013

Owners' Commitment
JSA owners, SURA and PAE Applied Technologies, have committed $400K to continue the JSA Initiatives Fund Program. Due to time dependency, the owners have pre-approved the award of FY2014 funds for several historically supported projects based on the recommendation of the JSA Programs Committee. Additionally, two owner-directed projects have been pre-approved for FY2014 funding. The remaining ~$140K funds will be awarded on a competitive basis.

FY2014 - Pre-Approved
Award Amount
Director's Discretionary Fund - Owner Directed
JSA Graduate Fellowship Program
Economic Impact Study Update - Owner Directed
Users Group Awards:JSA Post Doc Research Grant
Users Group Annual Meeting Support
Users Group Awards:Thesis and Poster Prizes

JSA is soliciting proposals for Initiatives Fund support for fiscal year 2014. An Initiatives Fund Evaluation Committee will review eligible proposals that meet the criteria. The Committee will include Programs Committee members, Lab representation, Users Group representation, and external consultants as needed to ensure a fair and objective process. In addition to evaluating new proposals, the Committee will reassess the value of the programs requesting renewed support to ensure their on-going relevance and continuation. The Committee will make its recommendation to the owners (SURA and PAE Applied Technologies) early 2014. The owners have final approval of all awards from the Initiatives Fund. Proposers will be notified of the status of proposals following the owners' final decision.

Who Can Submit Proposals
Members of the Jefferson Lab user community, Jefferson Lab researchers and staff, other individuals or groups who can make unique contributions to the Lab's research, development, education, and technology transfer missions. See current and past projects supported in the Initiatives Fund Program.

Evaluation Criteria
Request for funds for scientific projects or those of a technical or R&D nature will generally not be considered. The Evaluation Committee will not provide original scientific or technical review of proposals. Evaluation of proposals will be based generally on the following criteria.

  • Intellectual and/or outreach merits and/or potential impact on the Lab user community
  • Alignment with and significance to the goals and missions of the Lab
  • Degree of leveraged support and/or matching resources from other fund sources, including Lab funds
    • Proposals for support for meetings, workshops, and conferences should align with the overall interests and mission of the Lab and should be matched by other source(s)
    • For scientific meeting support, proposers are encouraged to discuss availability of matching funds with the Lab Deputy Director for Science (Robert McKeown, bmck@jlab.org)
  • Extent to which other means (federal, state, regional, local, or private) to gain the proposed support were considered
  • Proposed evaluation plan to measure success

Instructions to Proposers
Submittals should be made on the 2014 Proposal Form (download form), and may include letters of endorsement and other supporting information. Proposal page limit: 10 pages.

  • Proposals should identify a Principal Investigator (PI). The PI is the responsible party with whom JSA will coordinate the award and administration of funds for approved projects.
  • Proposals that include leveraged support and/or matching resources should secure the authorization of the institutional authority providing the leveraged support and/or matching resources.
  • Proposals submitted by PI's who are Lab employees require the acknowledgement of the appropriate Associate Director.
  • Proposals from users that include equipment to be used at the Lab should have the review and authorization of the appropriate Lab Associate Director.
  • Proposals for renewals should address the amount of prior year awards and an assessment of prior year performance and success of project.
  • Budget proposals should include a statement of justification for the funds requested.
    • The JSA Initiatives Fund Program does not support salaries, salary-related expenses, or indirect expenses.
    • Budget proposals should contain sufficient detail to determine the categories of costs associated with the proposal.
    • The total on the budget proposal should match the total funds requested on the proposal summary sheet.

Proposals are due no later than COB December 23, 2013, via e-mail to the SURA Chief Governance Officer, Elizabeth L. Lawson, elawson@sura.org. Due to the delay in the call for proposals for the FY2014 IF Program, this due date will not be extended.

Questions about Call for Proposals. Questions about this Call for Proposal may be submitted to elawson@sura.org. JSA will make responses to general questions regarding this call for proposal available to all proposers.